Custom AI chatbots trained on your HOA's unique bylaws, covenants, meeting minutes, and governing documents — giving homeowners 24/7 answers without burdening your board.
We handle the heavy lifting so your board can focus on what matters — running your community.
Send us your bylaws, CC&Rs, architectural guidelines, meeting minutes, and any other governing documents. We accept PDFs, Word docs, and scanned files.
Our team builds a knowledge base from your documents, training the bot to understand your community's specific rules, procedures, and policies with precision.
Your chatbot goes live — embedded on your community website, accessible via a standalone link, or both. Residents can start asking questions immediately.
After each board meeting, simply forward new minutes, amended bylaws, or policy changes. We update the bot's knowledge base — keeping answers always current.
More than a generic chatbot — The Community Bot is a dedicated AI assistant that knows your governing documents inside and out.
The Community Bot uses advanced AI language models combined with retrieval-augmented generation (RAG) to deliver accurate, source-cited answers. When a homeowner asks a question, the bot searches through your community's indexed documents — bylaws, CC&Rs, ARB guidelines, meeting minutes, and more — finds the most relevant passages, and composes a clear, conversational response.
Every answer includes a reference to the specific section or document it's drawn from, so residents know exactly where the information comes from.
No two HOAs are alike. The Community Bot is trained exclusively on your community's governing documents, meaning it understands your specific architectural standards, pet policies, parking rules, assessment schedules, and violation procedures.
Keeping the bot current is simple. After each board meeting, submit new meeting minutes, policy amendments, or updated guidelines through email or our client upload portal. We process updates and refresh the bot's knowledge base — typically within 48 hours.
Every response cites the specific bylaw section, covenant article, or meeting minute so homeowners can verify answers independently.
Your community's documents are encrypted at rest and in transit. The bot never shares data between communities.
See what your residents are asking most — identify common concerns, track usage, and discover which bylaws generate the most questions.
Questions the bot can't answer are automatically flagged and routed to the appropriate board member or property manager.
Transparent pricing with no hidden fees. All plans include onboarding support, initial document training, and ongoing maintenance.
AI chatbot trained on your documents, delivered as a shareable link or embeddable widget.
$649 one-time setup fee
A professionally designed community website with your AI chatbot built right in.
$1,649 one-time setup fee
Full-service solution for large communities and management companies.
Custom setup — let's talk
Everything your board needs to know before getting started.
Most communities are up and running within 7–10 business days. Once we receive your documents, our team indexes and trains the bot, runs quality checks, and delivers a fully functional chatbot.
We accept CC&Rs, bylaws, architectural guidelines, rules and regulations, meeting minutes, board resolutions, policy memos, community newsletters, FAQ sheets, and more. Documents can be in PDF, Word, or plain text format.
Simply email your new documents to your dedicated inbox — we'll update the bot on your plan's schedule. Pro and Enterprise plans include a self-service admin portal where you can drag-and-drop files. No technical knowledge required.
Absolutely. All documents are encrypted at rest and in transit. Each community's data is completely isolated — no information is shared between clients. We do not use your data to train external models.
Fill out the form and we'll get back to you within one business day. Want to see it in action? Request a free demo and we'll train a sample bot on your real documents.