A custom AI assistant built exclusively on your HOA's governing documents. It integrates into your existing workflow — whether you need a standalone chatbot or a full community website.
No black boxes. Here's exactly what happens when a homeowner asks a question.
Instead of making up answers from general knowledge, the AI first searches through your community's indexed document library to find the most relevant passages — then composes a clear, conversational response based exclusively on that source material.
Each response includes a reference to the specific document and section — for example, "According to Section 4.3 of the CC&Rs." Residents can verify any answer against the original source.
If a question falls outside your uploaded documents, the bot won't guess. It transparently tells the resident and directs them to the appropriate board contact. Unanswered questions are logged so you can identify gaps.
"Can I rent my unit on Airbnb?"
Scans bylaws, CC&Rs, and all governing docs for sections about rentals, leasing, and short-term occupancy.
Finds Section 7.2 (Leasing Restrictions) and Resolution 2025-14 (Short-Term Rental Prohibition).
"Per Section 7.2, short-term rentals under 30 days are not permitted. Leases of 12 months or longer require board approval."
Whether you already have a website or need one from scratch, The Community Bot fits your setup.
Add the bot to your existing site or share as a standalone link.
A dedicated URL for your chatbot. Share via email blasts, newsletters, QR codes in common areas, or your existing website navigation.
One line of HTML pasted into your existing site. The bot appears as a floating chat bubble. Works with WordPress, Wix, Squarespace, or any platform.
IDEAL FOR:
Communities that already have a website and want to add AI-powered support without rebuilding anything.
We design and build a complete community website with the bot integrated.
Mobile-responsive, branded to your community. Includes announcements, document downloads, board contacts, amenity info, and event calendars.
Built directly into the website on a dedicated page and as a floating widget on every page. Design matches your branding seamlessly.
Email us changes and we handle updates. No CMS logins or technical skills required.
IDEAL FOR:
Communities without a website, or whose current site needs a modern, maintained solution with AI built in from day one.
The bot handles the questions that fill board member inboxes every week.
"Can I paint my front door red?" · "What are the fence height limits?" · "Are satellite dishes allowed?" · "Do I need approval for a new roof?"
"When are monthly dues due?" · "What's the late fee policy?" · "How much is the special assessment?" · "What does my HOA fee cover?"
"How many pets am I allowed?" · "Are there breed restrictions?" · "Where can I park my boat?" · "Is overnight parking allowed?"
"What are the pool hours?" · "How do I reserve the clubhouse?" · "What are the guest policies?" · "When does the gym close?"
"How do I submit an ARB application?" · "What's the complaint process?" · "How do I request a variance?" · "How do I get a gate remote?"
"When is the next board meeting?" · "What was decided last month?" · "How do I run for the board?" · "What's the quorum for voting?"
Your community's documents are sensitive. We treat them that way.
All documents encrypted at rest and in transit using AES-256 encryption.
Each community's data is completely separated. No info shared between clients.
We never sell, share, or use your data to train external models.
Full conversation logs available for board review and oversight.
Request a free demo and we'll train a sample bot on your community's actual documents.